Creating monthly closes
All users have the ability to create close periods for prior months, as well as current and upcoming months (for the following month).
Creating closes from the client list
Select the arrow to the left of the client's name to view all existing close periods
Scroll to the bottom of that list
Choose to "Create previous closes" or + "Start MM 'YY Close"
💡 Each close period will import the previous 12 months of transactions
Creating closes from the close page
Click on the close period at the top of the page
Choose to Create previous closes or + Start MM 'YY Close
Best practices: Cleanups
Heads up! For cleanup projects involving unconnected cients that will be integrated with QuickBooks later on, do not add prior-year closes until after connecting the file.
Here's why:
Unconnected Clients initially have no file review tasks due to the absence of a file.
Connecting a client automatically adds file review tasks to the latest close.
Creating an older close in Double copies tasks from the latest close to the older close.
Prior period closes created before a client is connected will not include review tasks, and connecting the file later does not resolve this. The issue can be fixed by deleting and re-adding the close for the affected period, which copies review tasks from the latest close.
Creating closes in bulk across all clients
Users can create the Current and Upcoming close in bulk for all clients by clicking the Create Closes button.
💡 This action cannot be undone once the closes are added in bulk.
If you need to delete a close that was created in error, you can manually delete the close(s) individually. Only Admin users have the ability to delete closes.
Demo: Creating a previous close period
Viewing previous monthly closes
To access prior close periods on the client list,
Find the client you are looking for in the Client List
Click on the arrow to the left of the client's name
To access prior close periods from the close page,
Click on the close period at the top of the page
Under Viewing, click into the cell to switch to previous closes
Deleting a close period
To delete a close,
Go to the Client List
Select the arrow to the left of the client's name
Scroll to the last column that is visible and click the red trashcan icon for the close period you wish to remove to delete the month-end close
💡 Only Admin users can delete closes.
FAQs
How can I start a new close before the first of the following month?
Go to the Client List
Select the arrow to the left of the client's name
Scroll to the bottom of that list of close periods
Select "Start MM 'YY Close"
How do closing tasks copy from one close to another?
When a new close is created, regardless of the month it corresponds to, the closing tasks in that close are copied from the latest close period.
So if the latest close is October and a new close period is created, the closing task structure will copy from the October close. If the latest close is September, tasks copy from September, etc.
