The Payee / Entity Review closing task section is used to efficiently manage and monitor newly added vendors, customers, and accounts. This section also helps identify and reduce duplicate vendors and customers, ensuring data accuracy and consistency across files.

Additionally, the Prepare 1099s and Custom 1099s tasks support organization and proactive tracking of required W-9 forms, while streamlining preparation for upcoming 1099 reporting needs.

The Newly Added Vendor and Customer reports will show all transactions coded to vendors or customers that have been added in the current period, even if they don't relate to the current month's transactions.

To ensure a complete list of all new vendors and customers, all vendors associated with the most recent month’s transactions are also included.

💡 Note: If you are working on your May close, some vendors or customers may correspond to April coding data. This occurs because a portion of April coding work takes place in May, and the Newly Added Vendors / Customers report captures any new vendors or customers added during that coding.

The Newly Added Accounts report works the same way the Newly Added Vendors or Customers reports does, but for accounts in your Chart of Accounts.

The Duplicate Vendor and Duplicate Customer reports will show vendors or customers with similar names, flagging them as potential duplicates.

The Duplicate reports will allow bookkeepers to control how sensitive the system is to scanning for duplicates.

To exclude matches that are not duplicate vendors or customers, click Exclude to remove them from the list. To review a list of existing exclusions, select Edit Exclusions List at the top right of the report.

If there are any duplicates, there is an option to re-assign the vendor or customer in bulk, then deactivate the duplicate directly from within the report.