Double supports prepaid expense workflows for Sage Intacct-connected clients through the Accruals feature. This lets your team create prepaid amortization schedules, review the resulting journal entries, and send those entries to Sage Intacct as drafts for later posting.
If you’re new to accruals in Double, this article is best read alongside your general accruals setup and workflow documentation.
What Sage Prepaids does
Sage Prepaids helps you manage prepaid expense amortization directly in Double for Sage Intacct-connected clients.
With this workflow, you can:
create a prepaid expense schedule from eligible source transactions
define the recognition start date, duration, convention, vendor, and expense account
preview the amortization schedule before saving
review existing schedules from the Schedule tab
edit or delete schedules when needed
exclude transactions that should not be included in accruals
Double then creates the monthly journal entries for that schedule and sends them to Sage Intacct as draft journal entries.
How Sage Prepaids works
1. Open the accruals task
From the Close page, go to the Accruals section for the client.
Choose the prepaid source account you want to work from.
2. Review available transactions
In the New tab, Double shows transactions tied to the selected source account.
From here, you can:
choose + Add Accrual for a transaction you want to amortize
exclude a transaction so it does not appear in the accrual workflow
move excluded transactions back in later if needed
3. Create the prepaid schedule
When you add a transaction to accruals, Double opens the prepaid setup flow.
You’ll define:
recognition start date
duration
convention
vendor
expense account
Double then generates the schedule preview based on those settings.
4. Save the schedule
After review, save the schedule.
Double creates the monthly journal entries and sends them to Sage Intacct as draft journal entries.
5. Review the schedule later
Once a prepaid schedule has been created, you can find it in the Schedule tab.
From there, you can:
open View schedule
review the source transaction details
inspect the monthly schedule entries
edit the schedule settings in supported cases
delete the schedule in supported cases
How journal entries behave in Double for Sage Intacct vs QBO
This is the most important difference between Sage and QuickBooks workflows.
For Sage Intacct clients, Double currently creates draft journal entries in Sage.
That means:
Double prepares and sends the journal entries to Sage
the entries exist in Sage as drafts
your team can review and post them in Sage afterward
Double does not currently treat this as the same behavior as fully posting directly into the ledger.